Detention disputes fail without timestamps, free time, hourly rates, and caps from the rate confirmation. Validating detention before payment prevents paying hours that evidence does not support.
A practical detention check compares POD or facility timestamps to free time and the contracted hourly rate. Missing arrival or departure times, free-time language that conflicts with the rate con, or hours that exceed a stated cap are classic reasons to hold the bill. Paying detention without evidence is one of the fastest ways freight AP leaks cash on otherwise clean loads.
More glossary terms
- Proof of Delivery (POD) — Shipment evidence documenting delivery conditions and often timestamps used for detention and claims.
- Bill of Lading (BOL) — The shipping document listing goods, parties, and often special instructions used as shipment evidence.
- Duplicate Freight Invoice — A repeated invoice, PRO, or identical PDF that risks a second payment for the same load.
- AI Document Validation — Using AI to extract document fields, then deterministic rules to decide whether a packet is payable.
