Who it's for · Broker ops and billing who retype rate cons all day
Rate confirmation to a structured card
The rate confirmation is the pay authority — and it still arrives as a PDF you re-key into notes, TMS fields, and Slack. Rate Con Card turns that PDF into structured fields and clipboard text so the agreed terms are usable before the invoice even shows up.
Why
Why extract the rate con as its own job
Audit needs the rate con; so does the desk
Freight Audit matches invoice to rate con. Rate Con Card is the faster job when you only need the terms in a shareable card.
Clipboard beats another screenshot
Structured fields paste into the tools you already type into. No “wait for the TMS connector.”
Agreed accessorials should be visible
If detention free time or lumper language is on the rate con, it should be on the card — not buried on page two of a scan.
One credit when the card completes
Failed reads do not consume the credit. You pay for a usable result.
How to
How to turn a rate con into a card
PDF in. Fields and clipboard text out.
Step 1
Save the rate confirmation PDF
The version the carrier actually signed or accepted — not a draft from an earlier email.
Step 2
Run Rate Con Card
Upload on the Freight desk. This tool is for structured terms, not a full pay decision.
Step 3
Copy the fields you need
Paste into TMS notes, billing, or the packet you will later audit against the invoice.
Step 4
Keep the card with the load
When the invoice arrives, Freight Audit still does the match. The card is how humans share the contract in the meantime.
Workflow
Companion to audit, not a replacement
Rate Con Card does not Approve or Reject a carrier invoice. It makes the rate confirmation usable. When the bill arrives, run Freight Audit on invoice + rate con. Same credits, two jobs, one desk.
Pains
What the desk does without a card
- Retyping rate, fuel, and accessorials from a PDF
- Screenshotting page one into Slack
- Losing free-time language until detention shows up
- No structured terms to paste into the TMS
Jobs
What the card returns
- Structured rate confirmation fields
- Clipboard text for the tools you already use
- Agreed terms visible before the invoice
- A fileable artifact next to the load
Evidence
Why this job earns a URL
- Rate con language is broker-native and weakly owned in SERPs
- A card is a result — not a chat about the PDF
- Sets up a cleaner Freight Audit when the invoice lands
FAQ
Frequently asked questions
No. Rate Con Card extracts agreed terms. Freight Audit compares those terms (and the PDF) to the carrier invoice and returns a pay decision.
Yes. Keep the source rate con. The card is the working copy for humans.
Yes, with organization intake — same pattern as other Freight tools.
Extraction failure does not consume a credit. Send a cleaner export.
Related
Use cases, guides, and landings
Guides
Turn one rate con into a card.
Two free credits. Upload or forward a real FTL packet.
